BRUSSELS GENERAL INSTRUCTIONS:

GENERAL INSTRUCTIONS:

a) Your passport is a valuable document. It should always be either in your custody or in the custody of a person duly authorized by
you. It must not be altered or mutilated in any way. If lost or destroyed, the fact and circumstances should be immediately reported to
the nearest Indian Mission and to the local police.

b) It is an offence under the Passports Acct 1967 to give false information in the Application. Passport facilities can be denied on
grounds of suppression of factual information, submission of false particulars, willful damage of passport and making unauthorized
changes in the passports.

c) Kindly note that the Embassy has the right to ask for any necessary original documents at any stage and these documents are
required to be presented for scrutiny and satisfaction of the Consular Officer before rendering any service.

TIMING: Applications for all passport/consular services are accepted between 9.30 a.m. to 11.30 a.m. Services are rendered the same
day in case no prior reference is required. Passports and other documents, irrespective of date or time of submission, are delivered
only between 5.00 p.m. to 5.30 p.m. on working days. This time schedule does not apply to services where prior approval is required
from the authorities in India.

IMPORTANT NOTE ON PAYMENT OF FEE: Fee has to be paid in cash (only at the counter) certified checks or money orders
payable to the Embassy of India, Brussels. Please note that we do not accept any personal cheques. Please insist on a receipt for any
money paid at the counter and present same for collection of documents between 5.00 p.m. to 5.30 p.m.

MISCELLANEOUS PASSPORT AND CONSULAR SERVICES:
a) Change of Address: “Application in the form for Miscellaneous Services” along with a original passport is required.

b) ECNR: “Application in the form for Miscellaneous Services” along with a Original passport, and submission of documents that
entitles him to the endorsement.

c) Deletion of child’s name: “Application in the form for Miscellaneous Services”, along with Original passport.

d) Birth Certificate: To be applied for in the “Application in the form of Miscellaneous Services”. Passport in original is required.

e) Marriage Certificate: In case the spouse’s name is endorsed on the passport, to be applied for in the “Application form for
Miscellaneous Services”, along with applicant’s and spouse’s passport in original. In case the spouse’s name is not endorsed on the

f) Life Certificate: To be applied for in the “Application form for Miscellaneous Services”. Signature on the form has to be affixed at
the counter. In addition, one recent photograph and passport in original to be submitted. This service is provided Gratis to Pensioners.

g) Police Clearance Certificate: “Application in the form for Miscellaneous Services”. Original passport needs to be submitted.

h) Attestation of True Copies: Documents in original along with two sets of photocopies of the documents and original passport has
to be submitted.

i) Death Certificate: For transportation of human remains body (body of the deceased) following is required: (1) Passport of the
deceased; (2) Certified copy of the Death Certificate (by registrar of birth & death, or vital statistics); Embalmer’s Certificate(Funeral
Home Certificate stating that the body has been embalmed in accordance with the international shipping and that the body has been
placed in a hermetically sealed container with zinc liner and wooden outer container) duly notarized; (3) no communicable disease
certificate from the Department of Health stating that the deceased do not have any communicable diseases/contagious diseases; (4)
Burial/Transit permit; and (5) For transportation of human remains(ashes) following is required in: (1) Passport of the deceased; (2)
Certified copy of the Death Certificate (by register of birth & death, or vital statistics); (3) Cremation Certificate. All documents must
be submitted in original along with a set of photo copy.

j) Sponsorship Declaration Form: The form in prescribed proforma has to be submitted in duplicate. Signature on the form is to be
made at the counter. In addition, passport in original of the applicant is required.

k) Adoption Documents: The documents should be certified by the Department of State of the concerned State Government and
submitted in duplicate. No passport is required.

l) Attestation of an Affidavit for issue of Child’s Passport: This is required when one of the parents of the child is staying abroad
and passport is to be issued to the child in India afresh or after deletion of the child’s name in the passport of the parent resident in
India. The affidavit in the prescribed proforma has to be submitted in duplicate along with the passport of the parent staying abroad.

m) Attestation of Documents or Power of Attorney (not related to property matters): To be submitted in duplicate duly notarized or the
person can come and sign at the counter in which case notarization is not necessary. Original passport is required.

n) Attestation of documents or Power of Attorney (related to property matters): To be submitted in duplicate duly notarized or
the person can come and sign at the counter in which case notarization is not necessary. Passport in original is required.

o) Attestation of documents or Power of Attorney (related to Commercial Matters): To be submitted in duplicate after
certification by the Authentication Division of the Department of the State of the concerned State. Original Passport is not required.

EMERGENCY SERVICES: An additional fee of Euro 43.00 is charged for emergency service. The service is available only in cases
of genuine emergency such as death or serious illness in the family and cases not requiring prior approval from India. Application for
emergency services can be submitted from 9.30 a.m. to 5.00 p.m. on all working days.
NO REFUNDS FEES: Once received, cannot be refunded, even if the application is withdrawn or service cannot be rendered.

APPEAL: The Embassy earnestly appeals to the members of the Indian community not to pay more than the prescribed amount of
Consular Fee to anyone or encourage any middlemen or agents as it spoils the reputation of the community. In any event, public
should not make any payment for which receipt is not given by the Embassy. The community should take every precaution against
accepting forged/counterfeit travel document from unscrupulous elements.