GENERAL INFORMATION FOR APPLICANTS:

The following are the requirements for the issue of a new passport:

1. Passport Application form for New Passport to be completed IN ALL RESPECTS. The application form has to be signed at four different places, including the declaration. Without this, no service can be rendered.
2.Old Passport in Original
3.4 photographs to be attached (one of which is to be pasted on page 1 of the form, and signed half on the photo and half on the form).
4. An affidavit is to be filled in, in case date of expiry of old passport was over one month ago, explaining the reasons for delay.
5. If the date of expiry of the old passport is over three months ago we also require the applicant's Original Residence Permit along with the photocopy of the same (Originals will be returned with the new passport).
6. Passport Fee

Type of Passport Fee
10 year validity Passport 48 € Affidavit 12 €

7. In the case of Passports which were issued at Offices other than Embassy of India, Madrid, clearance is required to be obtained from the original Passport Issuing Authority.
8. In case the passport was issued in Madrid, no clearance is required. However, should the applicant want passport to be issued immediately, a special handling charge of 43 € urgent fee will be levied in addition to the passport fees.

Money is to be paid only by Giro Postal if it is not paid in cash over the counter. Cheques will not be entertained, and cash in the post will not be accepted. A copy of the Giro Postal receipt should be enclosed or faxed, along with a self addressed envelope. The self-addressed envelope should have sufficient stamps affixed on it to enable us return the Passport through Correo Certificado. (Stamps must be affixed on the self-addressed envelope. We DO NOT accept cash for buying and putting stamps on the self-addressed envelope). Usually, 2.50€ is required to send 1-2 Passports. For returning more Passports, we suggest that the applicant affixes the required stamps in consultation with the Post Office.

Those who want their passport to be returned by Postal Express, should attach a special Postal Express envelope with the fully filled-in corresponding Ticket stuck on that envelope. The special Postal Express envelope can be bought by the Applicant ONLY in the Post Office.

9.If the applicant wants that the Passports and other necessary documents should be returned by Post, then he should affix sufficient postage stamps to enable us return not only the documents submitted by the applicant, but also those made by us.

IRRESPECTIVE OF ANYTHING GIVEN ABOVE, THE ISSUE OF URGENT SERVICES DEPENDS ON TECHNICAL AND ADMINISTRATIVE FACTORS AND WILL NOT BE GIVEN AUTOMATICALLY. THE EMBASSY RESERVES THE RIGHT TO REFUSE THE ISSUE OF PASSPORTS ON AN URGENT BASIS.

ISSUE OF EMERGENCY CERTIFICATES
Emergency Certificates are short validity documents valid only for a single journey to a destination in India. They can however be made out with one transit halt for any International Airport. Only one halt is permitted and the purpose is for the applicant to connect to a flight that takes him to India, where he can apply for a fresh passport.

The following are the requirements for the issue of an Emergency Certificate in lieu of a passport that has been lost or stolen.
1. Application for a new passport, duly completed IN ALL RESPECTS. The form has to be signed in four different places including the declaration. Without this, no service can be rendered.

2.Proof of Indian nationality, preferably a photocopy of the lost passport if available. If not, we require at least the old passport Number and place & date of issue. A Consular Officer is required by law to satisfy himself that the E.C. is indeed being issued to an Indian citizen, and not, say, to a person of Indian origin who has obtained another nationality.

3. FIR or Police Report recording the loss of passport.

4. Affidavit stating that applicant is an Indian citizen.

5.Form for additional details to be completed along with the application

6. (8) photographs, of which one is to be pasted on page 1 of the form, and signed half on the form and half on the photograph.

7. Ticket/ iterinary for travel to India.

8. In case the passport was issued in Madrid, no clearance is required. However, should the applicant want passport to be issued immediately, a special handling charge of 43 € urgent fee will be levied in addition to the passport fees.

Money is to be paid only by Giro Postal if it is not paid in cash over the counter. Cheques will not be entertained, and cash in the post will not be accepted. A copy of the Giro Postal receipt should be enclosed or faxed, along with a self addressed envelope. The self-addressed envelope should have sufficient stamps affixed on it to enable us return the Passport through Correo Certificado. (Stamps must be affixed on the self-addressed envelope. We DO NOT accept cash for buying and putting stamps on the self-addressed envelope). Usually, 2.50€ is required to send 1-2 Passports. For returning more Passports, we suggest that the applicant affixes the required stamps in consultation with the Post Office.

Those who want their passport to be returned by Postal Express, should attach a special Postal Express envelope with the fully filled-in corresponding Ticket stuck on that envelope. The special Postal Express envelope can be bought by the Applicant ONLY in the Post Office.

9.Fee for Emergency Certificate: 6 €. Emergency certificates will not be sent by post. They will only be issued directly and in person to the applicant. Should the applicant want the document to be issued immediately, a special handling charge of 43 € urgent fee will be levied in addition to the passport fees.

IRRESPECTIVE OF ANYTHING GIVEN ABOVE, THE ISSUE OF URGENT SERVICES DEPENDS ON TECHNICAL AND ADMINISTRATIVE FACTORS AND WILL NOT BE GIVEN AUTOMATICALLY. THE EMBASSY RESERVES THE RIGHT TO REFUSE THE ISSUE OF PASSPORTS ON AN URGENT BASIS.

REPLACEMENT OF A DAMAGED PASSPORT
When a passport is damaged and a new one is required, the application will be treated as an application for a duplicate passport. The following documents will be required:

1.Application form for a new passport. The application form has to be signed at four places, including the declaration. Without these, no service can be rendered.

2. Damaged passport in original

3. Nine (9) photographs, one of which is to be pasted on page 1 of the form and signed half on the form and half on the photograph.

4. Affidavit to state that the damage was not due to negligence and was not wilful.

5. Additional details form to be completed and furnished along with the application for duplicate passport.

6. Fees : 150 €

7.In the case of Passports which were issued at Offices other than Embassy of India, Madrid, clearance is required to be obtained from the original Passport Issuing Authority.

8. An urgent service fee of 43 € will also be charged if the passport is to be issued on the same day/next day/holidays.
Money is to paid only by Giro Postal if it is not paid in cash over the counter. Cheques will not be entertained, and cash in the post will not be accepted. A copy of the Giro Postal receipt should be enclosed or faxed, along with a self addressed envelope.

9. In case the passport was issued in Madrid, no clearance is required. However, should the applicant want passport to be issued immediately, a special handling charge of 43 € urgent fee will be levied in addition to the passport fees.

Money is to be paid only by Giro Postal if it is not paid in cash over the counter. Cheques will not be entertained, and cash in the post will not be accepted. A copy of the Giro Postal receipt should be enclosed or faxed, along with a self addressed envelope. The self-addressed envelope should have sufficient stamps affixed on it to enable us return the Passport through Correo Certificado. (Stamps must be affixed on the self-addressed envelope. We DO NOT accept cash for buying and putting stamps on the self-addressed envelope). Usually, 2.50€ is required to send 1-2 Passports. For returning more Passports, we suggest that the applicant affixes the required stamps in consultation with the Post Office.

Those who want their passport to be returned by Postal Express, should attach a special Postal Express envelope with the fully filled-in corresponding Ticket stuck on that envelope. The special Postal Express envelope can be bought by the Applicant ONLY in the Post Office.


A duplicate passport in lieu of damaged passport will be issued with the same validity as the damaged passport. The original (damaged) passport will be cancelled and retained in this Mission.
IRRESPECTIVE OF ANYTHING GIVEN ABOVE, THE ISSUE OF URGENT SERVICES DEPENDS ON TECHNICAL AND ADMINISTRATIVE FACTORS AND WILL NOT BE GIVEN AUTOMATICALLY. THE EMBASSY RESERVES THE RIGHT TO REFUSE THE ISSUE OF SERVICES ON AN URGENT BASIS.

CHILDREN'S PASSPORTS
It is now mandatory with effect from 29-10-98 for each child to have his / her own Passport even it were included in the mother´s Passport. The validity of the passport is for 5 years or until the child reaches the age of 15, whichever is earlier. Parents/Guardians must apply for the child's passport within seven years of its birth.

For this, the following documentation is required:

1. Application for a new passport, duly completed IN ALL RESPECTS. The form has to be signed in four different places including the declaration. Of these, the child's signature or thumb impression must be given in the space provided for specimen signatures and across the photograph pasted on page 1 of the form, while the parent or guardian must sign the declaration on page 4. Without these, no service can be rendered.

2. Passports of both parents in original. These will be returned.

3.Original Birth Certificate of the child along with photocopy (the Original will be returned)

4. Consent in the form of a sworn affidavit on judicial paper signed by both parents for the issue of separate passport for the child. This is not required if the child's name already figures in the mother's passport, or if both parents sign the declaration at Col 26 on page 4 of the application.

5. 3 photographs, one of which is to be pasted on page 1 of the form and signed half on the photograph and half on the form.

6. Fees: 30 €. Money should be sent only by Giro postal and receipt or copy of Receipt should be sent either together with the form or faxed separately. Cash will only be accepted across the counter. 43 €- extra will be charged if the passport is required urgently.

7.In case the passport was issued in Madrid, no clearance is required. However, should the applicant want passport to be issued immediately, a special handling charge of 43 € urgent fee will be levied in addition to the passport fees.

Money is to be paid only by Giro Postal if it is not paid in cash over the counter. Cheques will not be entertained, and cash in the post will not be accepted. A copy of the Giro Postal receipt should be enclosed or faxed, along with a self addressed envelope. The self-addressed envelope should have sufficient stamps affixed on it to enable us return the Passport through Correo Certificado. (Stamps must be affixed on the self-addressed envelope. We DO NOT accept cash for buying and putting stamps on the self-addressed envelope). Usually, 2.50€ is required to send 1-2 Passports. For returning more Passports, we suggest that the applicant affixes the required stamps in consultation with the Post Office.

Those who want their passport to be returned by Postal Express, should attach a special Postal Express envelope with the fully filled-in corresponding Ticket stuck on that envelope. The special Postal Express envelope can be bought by the Applicant ONLY in the Post Office.

8.If the applicant wants that the Passports and other necessary documents should be returned by Post, then he should affix sufficient postage stamps to enable us return not only the documents submitted by the applicant, but also those made by us.


IRRESPECTIVE OF ANYTHING GIVEN ABOVE, THE ISSUE OF URGENT SERVICES DEPENDS ON TECHNICAL AND ADMINISTRATIVE FACTORS AND WILL NOT BE GIVEN AUTOMATICALLY. THE EMBASSY RESERVES THE RIGHT TO REFUSE THE ISSUE OF PASSPORTS ON AN URGENT BASIS.

ISSUE OF DUPLICATE PASSPORT
The following are the requirements for the issue of a Duplicate Passport in lieu of a passport that has been lost or stolen:

1.Application for a new passport, duly completed IN ALL RESPECTS. The form has to be signed in four different places including the declaration. Without this, no service can be rendered.

2. Proof of Indian nationality, preferably a photocopy of the lost passport if available. If not, we require at least the old passport Number and place & date of issue. A Consular Officer is required by law to satisfy himself that the passport is indeed being issued to an Indian citizen, and not to a person of Indian origin.

3. FIR or Police Report recording the loss of passport.

4. Affidavit stating that applicant is an Indian citizen.

5.Form for additional details to be completed along with the application.

6. Nine (9) photographs, of which one is to be pasted on page 1 of the form, and signed half on the form and half on the photograph.

** FOR INDIANS RESIDING IN SPAIN

If none of the two of 2 above available, then applicant must produce some other document of Identity such as:

Driving Licence
Letter from Employer certifying Identity of the applicant.
Social Security Card or Original Residence Permit (Originals will be returned along with the new passport).
Sworn Affidavits from two Indian Nationals resident in Spain in respect of the Identity and citizenship of the applicant may also be obtained.

** FOR INDIANS WHO HAVE LOST THEIR PASSPORTS WHILE ON A SHORT VISIT

Proof of Identity to be supplemented with Airlines Tickets and Itinerary.
Duplicate passports in case of transiting or short visit applicants will only be issued on proof that the applicant is travelling to another country. In case the applicant is going back to India, only Emergency Certificates will be issued for one way to India, from where a duplicate passport has to be applied for.

** FOR INDIANS WHO HAVE SPENT LESS THAN TWO YEARS IN SPAIN

Present visa status of the applicant
In case he is unable provide a legal document authorising his stay in this country, he should be able to furnish a detailed explanation by way of sworn affidavits from the applicant on how he travelled abroad.
Details of Travel Document in lieu of which applicant has requested for duplicate passport.


7) Fees: 150 € . In respect of applicants who have come on short visits it is easier for them to collect the passport directly at the Embassy. In the case of residents, however, who prefer to send a postal application, the money will have to be sent only by Giro postal or Giro Telegráfico, and copy of the receipt for the Giro should be faxed or sent along with the application.

8) In case the passport was issued in Madrid, no clearance is required. However, should the applicant want passport to be issued immediately, a special handling charge of 43 € urgent fee will be levied in addition to the passport fees.

Money is to be paid only by Giro Postal if it is not paid in cash over the counter. Cheques will not be entertained, and cash in the post will not be accepted. A copy of the Giro Postal receipt should be enclosed or faxed, along with a self addressed envelope. The self-addressed envelope should have sufficient stamps affixed on it to enable us return the Passport through Correo Certificado. (Stamps must be affixed on the self-addressed envelope. We DO NOT accept cash for buying and putting stamps on the self-addressed envelope). Usually, 2.50€ is required to send 1-2 Passports. For returning more Passports, we suggest that the applicant affixes the required stamps in consultation with the Post Office.

Those who want their passport to be returned by Postal Express, should attach a special Postal Express envelope with the fully filled-in corresponding Ticket stuck on that envelope. The special Postal Express envelope can be bought by the Applicant ONLY in the Post Office.



IRRESPECTIVE OF ANYTHING GIVEN ABOVE, THE ISSUE OF URGENT SERVICES DEPENDS ON TECHNICAL AND ADMINISTRATIVE FACTORS AND WILL NOT BE GIVEN AUTOMATICALLY. THE EMBASSY RESERVES THE RIGHT TO REFUSE THE ISSUE OF PASSPORTS ON AN URGENT BASIS.

Other Services

BIRTH CERTIFICATE
A Birth Certificate will be issued only on the basis of the applicant's passport. This service can be given only to Indian passport holders.


Documents Required :

1. Miscellaneous Application Form which has to be duly completed IN ALL RESPECTS and signed in two places.

2.Passport in Original.
3.1 photograph, which has to be pasted on page 1 of the form and signed half on the form and half on the photograph.
4. Fees 25 €.

Money is to paid only by Giro Postal if it is not paid in cash over the counter. Cheques will not be entertained, and cash in the post will not be accepted. A copy of the Giro Postal receipt should be enclosed or faxed, along with a self addressed envelope.

REGISTRATION CERTIFICATE
(except Registration of Marriages)
A Registration Certificate is issued after a person has registered his name in the Embassy. There is only one fee for both services.


Documents required for issue of Registration Certificate :
1. Application form for Registration**, duly filled in and signed in one place.

2. Passport in Original.

3. One photograph to be pasted on page 1 of the form, and signed half on the photograph and half on the form (in respect of Indian nationals).

4.Fees 25 €. An urgent service fee of 43 € will also be charged if the passport is to be issued the same day/next day/holidays.

Money is to paid only by Giro Postal if it is not paid in cash over the counter. Cheques will not be entertained, and cash in the post will not be accepted. A copy of the Giro Postal receipt should be enclosed or faxed, along with a self addressed envelope.


IRRESPECTIVE OF ANYTHING GIVEN ABOVE, THE ISSUE OF URGENT SERVICES DEPENDS ON TECHNICAL AND ADMINISTRATIVE FACTORS AND WILL NOT BE GIVEN AUTOMATICALLY. THE EMBASSY RESERVES THE RIGHT TO REFUSE THE ISSUE OF SERVICES ON AN URGENT BASIS.

** The REGISTRATION APPLICATION FORM is available in the Embassy

ATTESTATION OF POWERS OF ATTORNEY / DOCUMENTS REGARDING PURCHASE / SALE AND TRANSFER OF PROPERTY

The following are the requisites in respect of the attestation of Powers of Attorney and documents regarding purchase/sale and transfer of property. in the case of all other attestations, this information is issued separately :

1. Miscellaneous application form to be filled in and signed in two places, including the declaration, without which no service will be rendered.

2. Passport in original of the applicant.

3. One photograph to be pasted on page 1 of the form, and signed half on the photograph and half on the form.

4. Document to be attested in original, along with photocopy. In the case of power of attorney, the deponent will have to sign the document in the presence of the Consular Officer of the Embassy.

5.Two witnesses who will also have to sign the document in the presence of the Consular Officer in the Embassy.

6.Since the Consular Officer may not always be available, the applicant is advised to telephone in advance for an appointment in order to save himself time.

7.Fees 25 €. An urgent service fee of 43 € will also be charged if the passport is to be issued the same day/next day/holidays.

Money is to paid only by Giro Postal if it is not paid in cash over the counter. Cheques will not be entertained, and cash in the post will not be accepted. A copy of the Giro Postal receipt should be enclosed or faxed, along with a self addressed envelope.


In the case of documents in Spanish, Catalan or any other language of Spain or Andorra, these will have to be translated into English by a Traductor Oficial, attested by the Ministerio de Asuntos Exteriores in Madrid or Andorra, depending on where the papers were issued originally. The Embassy will then attest the seal of the Foreign Office.
In case the document to be attested is the original Spanish, the seal of the Foreign Office is sufficient. No translation is required, unless the applicant needs this to be attested as well; in which case, he may follow the procedure given in the preceding paragraph.
*Please note that the Embassy does not undertake the translation of documents, whether in English, Hindi or any other Indian language into Spanish, or vice versa.

IRRESPECTIVE OF ANYTHING GIVEN ABOVE, THE ISSUE OF URGENT SERVICES DEPENDS ON TECHNICAL AND ADMINISTRATIVE FACTORS AND WILL NOT BE GIVEN AUTOMATICALLY. THE EMBASSY RESERVES THE RIGHT TO REFUSE THE ISSUE OF SERVICES ON AN URGENT BASIS.