General Information
Your passport is a valuable document. It should always
be kept either in your own custody or in the custody
of a person duly authorised by you. If lost, or destroyed,
the fact and circumstances should be immediately reported
to the nearest Indian Mission/Post and the local police.
Your passport must not be altered or mutilated in anyway
nor any endorsement made on it by any person other than
a duly authorised official of the Government of India.
The maximum life of an Indian Passport is ten (10) years
from the date of issue. Please ensure that you obtain
a fresh passport within one year before its expiry,
as issue of new passport, after expiry of previous passport,
could take a number of weeks.
Please keep a photocopy of your passport in a safe place.
In the event of loss or damage of the original passport,
its photocopy helps the applicant in providing important
passport details, which are necessary to process the
application for duplicate passport. Without these details,
issuance of duplicate passport may be delayed.
It is an offence under the Passport Act 1967 to give
false information in the Application. Passport facilities
can be denied on grounds of suppression of factual information,
submission of false particulars, wilful damage of passport
and for making unauthorised changes in the passports.
Your passport can be impounded or revoked by the Government
of India under the provisions of the Passport Act 1967
in which event you will have to surrender the passport
to the nearest Indian Passport issuing authority.
Application forms should be filled in fully, legibly
(in capital letters) and accurately and submitted with
the passport. Misrepresentation of facts may result
in denial of passport/consular service. Applications
received with incomplete details will remain unprocessed.
Every child should have a separate passport.
Issue of New Passport
An Application for a new passport can be made within
one year before expiry of the old passport. For this
purpose, an Application Form for an Indian Passport
along with your expiring passport, three recent photographs,
a copy of 'Resident Permit in Italy' and an affidavit
should be submitted.
Extension of Short Validity Passport
The validity of this passport can be extended up to
10 years from the date of issue. In the case of minors
(upto 18 years), the passport will be extented upto
5 years from the date of issue. Application Form for
extension of validity along with three photographs should
be submitted. References may be required to be made
to the competent authorities in India, or Indian Missions/Posts
abroad.
Duplicate Passports (in lieu of lost/damaged passports)
Please submit your application with the following documents:
Original Police Report intimating about loss of passport.
Eight photographs.
Additional information form for issue of duplicate
passports. Form to be obtained from the Embassy.
Clear Photocopy of previous (lost) passport.
Statement giving details of the date/place/circumstances
of the loss of passport.
Copies of any document indicating the personal particulars
and the nationality status of the applicant. (The orginals
may also be required to be shown to the Embassy).
One copy of the relevant affidavit.
It normally takes at least about 3
months to complete the verification process before duplicate
passports can be issued. Duplicate passports are issued
only on receipt of clearances from the concerned authorities
in India. Applicants are, therefore, requested to refrain
from making written/email/telephone inquiries during
this period. Applicants are required to personally come
to the Embassy for a duplicate passport in lieu of a
lost/damaged passport.
It is important to furnish full, accurate and truthful
information in the form. Misrepresentation of facts
may result in denial of passport facilities. Applications
received with incomplete details will not be processed.
In case of second loss/damage a triplicate passport
is issued with a warning letter. Application in respect
of habitual losers of passports require even longer
periods for processing.
Change of Name
For change of name or surname, consequent to marriage/divorce,
please submit original marriage certificate or the original
'order' from the court pertaining to divorce along with
photocopies and husband's/wife's passport.
In all other cases of change of name/surname
in the passport, the change has first to be advertised
in a daily newspaper, both in Italy and India (circulation
in the area of your permanent and present residence).
Original newspapers are required to be submitted. A
sworn affidavit is also to be submitted along with application.
Service is provided after a waiting period of 30 days
from the date of publication of advertisement in the
newspaper.
Passports for minors
Every child should have a separate passport. For applications
for passport for a child, it is necessary to submit
photocopies of the child's birth certificate, passports
of the parents, Residential Permit, and family certificate.
The originals of these documents are also required to
be presented before the Consular Officer at the time
submitting the application form.
Emergency Certificate
An Emergency Certificate (one way travel document) which
authorises an Indian to enter India, is issued to a
citizen of India whose passport has been lost, stolen
or damaged and to whom new passports cannot be issued
without approval from India. This is primarily with
the objective of ensuring their return to India. The
final decision of issuing an Emergency Certificate is
subject to a detailed examination of the request by
the Embassy. It might also require certain clearances
from the concerned authorities in India and/or the concerned
Indian Missions/Posts abroad.
Registration of Birth
All Indian nationals who are residents in Italy (other
than the areas following under the jurisdiction of CGI,
Milan) are required to register the birth of their children
in the Embassy within six months from the date of birth.
The applicants are required to submit the following
documents for registration of birth of the children:
Photocopies of parent's passports
Copy of resident permit in Italy
Birth certificate issued from the commune in Italy
Note: Original documents are also to be submitted along
with photocopies for verification.
Registration of Death
Death of Indian nationals residing in Italy (other than
the areas following under the jurisdiction of CGI, Milan)
can be registered with Embassy. The following documents
are required to register the death:
Death certificate issued from the commune in Italy.
Passport of the deceased for cancellation.
Resident permit in Italy of the deceased. Note: Original
documents are also to be submitted along with photocopies
for verification.
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