Toronto General Passport Service Information

1. No passport or consular services are admissible to the claimants of refugee status.

2. Timings for submission of applications: 9.30 a.m. to 11.00 a.m. Monday through Friday, except holidays.


3. Serviced documents can be picked up on due date or any date thereafter between 3.00 p.m. and 4.00 p.m. Please note that requests for pick-ups at other times, even on subsequent days, are not entertained.


4. Fee structure is subject to change.

5. Fee is to be paid through certified cheque/money order or cash (acceptable at the consular hall counter only). No personal cheques please. We do not accept credit/ debit card payments.

6. Applications for passports may also be sent by mail/courier.

7. Mailing charges: for dispatch of each passport by security mail $7.00; for dispatch through priority post, $ 15 within Ontario and $ 25 outside Ontario. No mailing charge is required in cases of New passports and additional booklets ( we post them at our expense ).

8. All relevant documents must be presented with a photocopy.
The following are only the broad guidelines. Consulate reserves the right to examine each individual case on its merits and may require additional information/documents/personal interview with the applicant. Telephone enquiries are not entertained in normal course on the status of applications under process. Please send a written query (letter/fax/e-mail) which will be responded.

We do not accept applications through agents.

New Passport is required when the old passport has completed its life-span of ten years from the date of issue or where a new booklet is necessitated on account of change in basic particulars like name, appearance, seeking amendment in date of birth etc. or all the pages have been used.

Requirements:

1. Duly filled in Passport application form – Please ensure that two specimen signatures are affixed in the space provided.


2. Existing passport along with photocopy of first five pages.

3. Four photographs – Black & White or Colour – against a light background showing full frontal view of the face.
( approximate size 1.75"X 2.0" )


4. Original landed paper or Immigration document with a photocopy.

5. Fee $ 65/-. (for a 36-page booklet )
Fee $ 85/-. ( if a 60-page booklet is issued )

6. Personal appearance before Consular officer required in case of change in appearance.

7. If passport is over-expired : then either a search letter ( request to the Canadian authorities to search and certify that you have not obtained Canadian citizenship ) or the PR Card in original ( with copy of both sides ) has to be produced.

8. For Lost/damaged passports, please see requirements listed separately.

New passports are ready in three days time. Applications received by mail take seven days after receipt. In case of urgency, passport can be had the same day on payment of Tatkal Fees of C$ 124/- in addition to the passport fees.

Passport for children
Children now require separate passports. A child's name will no longer be included on either parent's passport. Where a child's name is already entered in the parent's passport, they are required to obtain separate passport before travel.

Admissibility:
Only children with at least one parent being an Indian citizen are entitled to Indian citizenship and Indian passport.

Requirements:

1. Duly filled in Passport application form, countersigned by both parents.


2. Parent's passport having child's name along with photocopy of first five pages of both parents' passports.


3. Four photographs - Black & White or Colour – against a light background showing full frontal view of the face.( approximate size 1.75"X 2.0" )


4. Original landed paper or immigration document, with a photocopy.


5. Birth Certificate and a copy.

6. Consent from both the parents to obtain a new passport for their child.

7. Fee $ 45/-. (for a 36-page booklet )
Fee $ 85/-. ( if a 60-page booklet is issued )

8. Personal appearance before Consular Officer required in case of change of passport due to change in appearance.

Passport renewal : If the passport had been issued for short validity (1 or 2 years) : no fee

Requirements:
1. Duly filled-in Passport application form.

2. Present passport : and a copy of the first five pages

3. Two photographs - Black & White or Colour – against a light background showing full frontal view of the face.( approximate size 1.75"X 2.0" )


4. Original landed paper or Immigration documents, with a photocopy.

Please note : If your current passport is expiring after its full validity of ten years, you do not apply for a renewal, but the issue of a New Passport ( see above for details including payment of full fee and submission of four photographs )

Time taken: Two days. Mail-in applications after receipt– 7 days.

Duplicate Passport in lieu of lost or damaged passports

Requirements:
1. Fees C$ 205.

2. Passport Application Form (5 copies).

3. Additional details form (5 copies).

4. Eight Photographs – Black & White or Colour – against a light background showing full frontal view of the face.( approximate size 1.75"X 2.0" )

5. Authority to disclose.

6. Photocopy of lost/damaged passport (if available).

7. Police Report.

8. If Landed Immigrant:

a) Copy of Record of Landing.
b) Original (or if lost, Certified copy) to be shown to Consular Officer.

9. If Not a Landed Immigrant:
a) Certificate from Immigration Canada on category/class under which application for landing is pending.

b) Proof of withdrawal/rejection of refugee claim (Original and photocopy).
c) Any other immigration document. (Original & copy).
d) Signed statement on how you left India and came to Canada.
e) Other relevant documents. - Will be intimated by the Consular Officer depending on the case history.

10. Local photo identity card (attach a copy and show original).

11. All applicants are required to apply in person.
Please note that issuance of duplicate passport depends on various clearances from competent authorities and there is no specific time frame for issuance of such passports. Please mention the name, receipt number and date whenever you write to us or inquire about your case.

Miscellaneous passport services
(Change in address, inclusion of spouse’s name, date/place of birth, etc).

Requirements:
1. Duly filled in Miscellaneous Services application form.

2. Current passport with copy of the relevant pages.

3. Original landed paper or immigration document, with a photocopy.

4. Document in support of the change required. (In case of change in date/place of birth, an Order of a Civil Judge from India is required).

5. Fees – C$ 20/-.

Time taken: Two days: Mail-in applications after receipt 7 days.

Police Clearance Certificate
Application for a police clearance certificate from India.

Requirements:
1. Appropriate application form duly filled in.

2. Current Indian passport with valid immigration papers or Canadian passport.

3. Fee: C$ 20 for Indian passport holders and C$ 32 for other nationals

Time taken: Issue of Police Clearance Certificate requires references to authorities in India and elsewhere and therefore a minimum processing time of 6 weeks is required to issue this Certificate.

Certificate of Date of Birth
(Note: This is not a Birth Certificate but a Certificate of the Date of Birth. Applicants are advised to check the acceptability of this Certificate with the authorities before obtaining this Certificate)


Requirements:
1. Application form duly complete

2. Current/expired Indian passport with valid immigration papers and copies thereof

3. Fee: C$ 20.
Time taken: Three days; Mail-in cases after receipt– 7 days.

Life Certificate There is no fee charged for this service


Requirements:

1. Duly-filled in application form in duplicate.


2. Valid passport supported by valid visa or any other Immigration document regularizing stay in Canada.


3. Identity card or any other Original Document establishing applicant's identity as an Ex-Service man.


4. Applicant to come in person

or

a) please sign the Life Certificate in the prescribed proforma and get it notarized from a Notary Public &


b) The seal and signature of Notary Public should be verified by the Management Board of Cabinet located at 77 Grenville St. 9th Floor, Toronto, Ont., Tel: 416-325-8416 in case of residents of Ontario. Residents of other Provinces may get the verification done through Provincial Management Board or the Authority authorised to do so .

c) A photocopy each of (a) & (b) above is also to be submitted.


Time taken: Life Certificate is issued the same day.

Attestation

Requirements:
1. Document to be attested in original with one photocopy.

2. Valid passport supported by valid visa or any other immigration document with a photocopy.


3. C$ 16 (C$32 if documents relate to property matters and C$ 80 for commercial documents): additional fee of C$ 5 would be charged if document contains more than one page and need to be clipped. (The charges of C$ 16 and C$ 32 are for each signature attested).

4. Applicant to come in person and sign in the presence of consular officer

or
The document can be got Notarised from a Notary Public and the signature of Notary Public verified from the Management Board of Cabinet at 77 Grenville St. 9th Floor, Toronto, Tel: 416-325-8416 in case of residents of Ontario. Residents of other Provinces may get the verification done through Provincial Management Board of Cabinet or the authority designated to do so in that Province. The notarised and counter-signed document and a photocopy along with (2) & (3) above should be sent to the Consulate for attestation.


Time taken: Documents are attested and returned the same day.
Mail-in applications after receipt – 3 days.

Registration of deaths
Death of all Indian nationals should be registered with the Consulate by submitting the prescribed application together with the death certificate, passport of the deceased and fee of C$ 32.00.


Requirements for transportation of dead body to India:
1. Registration of Death with the Consulate ( in case of Indian nationals only).

2. Death Certificate in original and a copy thereof

3. Burial permit.

4. Letter from Public Health Office indicating “No Communicable disease”.

5. Embalming Certificate, Coroners Out of Province Certificate, Name, address, telephone number, etc of the consignee.

6. Flight details.

7. Fee for sealing of the body, etc C$ 195.00.

Requirements for transportation of ashes to India:

1. Registration of Death with the Consulate (in case of Indian nationals only).

2. Death Certificate in original and a copy thereof.

3. Cremation certificate.

4. Certificate of packing indicating name, age, date, time and cause of death, contents of package


5. Passport of the deceased.

6. Name, address and passport particulars of the person taking the ashes.

7. Fees: C$ 48/- for Indian nationals; C$ 16/- for others.